New York Consolidated Laws, Education Law - EDN § 248. Manuscript and records “on file”

Manuscript or printed papers of the legislature, usually termed “on file,” and which shall have been on file more than five years in custody of the senate and assembly clerks, and all public records of the state not placed in other custody by a specific law shall be part of the state library and shall be kept in rooms assigned and suitably arranged for that purpose by the trustees of public buildings.  The regents shall cause such papers and records to be so classified and arranged that they can be easily found.  No paper or record shall be removed from such files except on a resolution of the senate and assembly withdrawing them for a temporary purpose, and in case of such removal a description of the paper or record and the name of the person removing the same shall be entered in a book provided for that purpose, with the date of its delivery and return.