The commissioner of probation, the commissioner of corrections, the chairman of the
parole board and the county commissioners of counties other than Suffolk county shall
transmit to the department in such form and at such times as the board shall require,
detailed and complete records relative to all probation and parole cases, and permits
to be at liberty granted or issued by them, respectively, the revoking of the same
and the length of time served on each sentence of imprisonment by each prisoner so
released specifying the institution where each such sentence was served; and under
the direction of the board a record shall be kept of all such cases as the board may
require. Police officials shall cooperate with the board in obtaining and reporting information
concerning persons under the care and custody of the probation department and parole
board. The commissioner of probation, commissioner of corrections, chairman of the parole
board and commissioner of youth services shall at all times give to the board such
information as may be obtained from the records concerning persons under sentence
or who have been released.
The information obtained and recorded shall not be regarded as public records and
shall not be open for public inspection but shall be accessible to the justices, the
departments of probation, corrections, and youth services, the parole board, the Massachusetts
sentencing commission, and to such local and state governments as the board may determine. Upon payment of a fee of three dollars for each search, such records shall be accessible
to such departments of the federal government and to such educational and charitable
corporations and institutions as the board may determine.
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