Code of Federal Regulations Title 41. Public Contracts and Property Management § 41.102–37.70 How should a transferee account for the receipt of a larger or smaller number of items than approved by GSA on the SF 123?

(a) More property is received than was approved by GSA for transfer

The known or estimated acquisition cost of the line item(s) involved is $500 or more

Submit a SF 123 for the difference to GSA (Identify the property as an overage and include the original transfer order number.) ¹

(b) Less property is received than was approved by GSA for transfer

The acquisition cost of the missing item(s) is $500 or more

Submit a shortage report to GSA, with a copy to the holding agency.¹

(c) The known or estimated acquisition cost of the property is less than $500

Annotate on your receiving and inventory records, a description of the property, its known or estimated acquisition cost, and the name of the holding agency.