Each commissioner of the revenue shall retain in his office the original personal
property book. Each commissioner of the revenue shall deliver one certified copy of the personal
property book to the treasurer of his county or city and, if requested by the Department
in writing, to the Department of Taxation. The personal property books may be produced in the form of microfilm, microfiche,
any other similar microphotographic process, or by electronic means and shall be distributed
as designated in that form so long as such process complies with standards adopted
pursuant to regulations issued under § 42.1-82 for microfilm, microfiche, other similar microphotographic process, or electronic
means and is acceptable to and meets the requirement of the recipients of copies of
the personal property book as designated by this section. For failure to deliver the copies in the manner herein provided by September 1 of
each year, or within 90 days from the date the rate of tax on personal property has
been determined, whichever date shall occur last, the commissioner of the revenue
shall be fined not less than $50 nor more than $200 and he shall not be paid any compensation
which he may be due, payable out of the state treasury, for making out such books. But the Department of Taxation may, for good cause and upon written notice to the
county or city treasurer and local governing body, extend the time of delivery for
The treasurer and the commissioner of the revenue need not preserve copies of the
personal property book for a period of longer than six years following the tax year
to which such book relates.
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