Virginia Code Title 42.1. Libraries § 42.1-82. Duties and powers of Library Board

1. Issue regulations concerning procedures for the disposal, physical destruction or other disposition of public records containing social security numbers.  The procedures shall include all reasonable steps to destroy such documents by (i) shredding, (ii) erasing, or (iii) otherwise modifying the social security numbers in those records to make them unreadable or undecipherable by any means.

2. Issue regulations and guidelines designed to facilitate the creation, preservation, storage, filing, reformatting, management, and destruction of public records by agencies.  Such regulations shall mandate procedures for records management and include recommendations for the creation, retention, disposal, or other disposition of public records.