Rhode Island General Laws Title 34. Property § 34-44.1-4. Maintenance of records

On or after the effective date of this chapter, each museum shall maintain a record of all property on loan to the museum which shall include, if known, the name and address of the lender and the dates that the property is to be on loan to the museum and a copy of the loan agreement for the property. The museum shall provide a copy of the record and the loan agreement to the lender of property at the time that the lender makes the loan of property to the museum. If a museum is notified of a change in ownership of any property on loan to the museum, the museum shall create a new record for the property and update the existing loan agreement and shall provide a written copy of the new record and the updated loan agreement to the new owner of the property. A museum shall retain all written records regarding property acquired under this chapter for at least ten (10) years from the date that the museum acquired title to the property or until dissolution of the museum, whichever occurs first.