(1) Each state agency shall have a written policy that sets forth the agency's use,
retention and ownership of public records. The policy shall ensure that public records are being maintained and managed consistently
within the agency from the time of creation of a public record to the time of final
disposition of the public record.
(2) Each state agency shall submit the written policy and any subsequent amendment
of the policy to the State Archivist for approval before the policy takes effect or
the amendment to the policy takes effect.
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