New York Consolidated Laws, County Law - CNT § 211. Printed and electronically recorded proceedings of the board

1. The board of supervisors of each county, as soon after the close of each calendar year as practicable, shall cause to be printed in bound volume or recorded by electronic means, or both, copies of its proceedings, certified by the clerk of the board as a true copy.  Such printed volume or electronic record shall contain all local laws consecutively numbered and all resolutions adopted by the board during the year.  The printed volume or electronic record of proceedings may include reports of committees, officers and state departments.  The board of supervisors may direct the printing or electronic recording in summarized or tabular form of county audits, town budgets, reports of bonded indebtedness, tax statements, official canvass and such proceedings as it shall determine to be in the public interest.  At least one copy of such volume or electronic record shall be filed with or electronically transmitted to the county clerk and each city and town clerk within the county.  At least one copy shall be filed with or electronically transmitted to the state librarian. Additional copies may be printed or electronically recorded and distributed in the discretion of the board.

Such annual volume or electronic record when certified by the clerk as a true copy, shall constitute and become the book of records and proceedings of such board.

2. The board of supervisors may cause to be printed or electronically recorded after each session, copies of its proceedings for distribution among its members, county officers or for exchange with other counties.  The board may also cause copies of such proceedings to be published after each session in such newspaper or newspapers, and for such period of time, as may be designated.

3. The board of supervisors of each county shall ensure that a printed copy is available upon request.

4. For purposes of this section, the terms “electronic means”, “electronic record or recording” and “ electronically transmitted” shall generally refer to the recording, copying and transfer of data by means of a computer, computer disk or directly over the internet.