Indiana Code Title 5. State and Local Administration § 5-15-5.1-10

(1) Make and preserve records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures, and essential transactions of the agency and local government to protect the legal and financial rights of the government and of persons directly affected by the agency's activities and the local government's activities.

(2) Cooperate fully with the administration in implementing the provisions of this chapter.

(3) Establish and maintain an active and continuing program for the economical and efficient management of information and assist the administration in the conduct of information management surveys.

(4) Implement information management procedures and regulations issued by the administration.

(5) Establish necessary safeguards against the removal, alteration, or loss of records;  safeguards shall include notification to all officials and employees of the agency or local government that records in the custody of the agency or local government may not be alienated or destroyed except in accordance with:

(1) Submit to the administration a recommended retention schedule for each records series in the agency's custody.  However, retention schedules for records series that are common to at least two (2) agencies may be established by the oversight committee.  Records may not be scheduled for retention any longer than is relevant and necessary to accomplish a statutory purpose of the agency.

(2) Follow the standards developed by the administration in creating and revising state forms.

(3) Designate an agency forms coordinator who shall:

(4) Designate an agency records coordinator who shall: