Illinois Statutes Chapter 5. General Provisions § 160/2. Definitions

§ 2. For the purposes of this Act:

“Secretary” means Secretary of State.

“Record” or “records” means all books, papers, born-digital electronic material, digitized electronic material, electronic material with a combination of digitized and born-digital material, maps, photographs, databases, or other official documentary materials, regardless of physical form or characteristics, made, produced, executed, or received by any agency in the State in pursuance of State law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its successor as evidence of the organization, function, policies, decisions, procedures, operations, or other activities of the State or of the State Government, or because of the informational data contained therein. Library and museum material made or acquired and preserved solely for reference or exhibition purposes, extra copies of documents preserved only for convenience of reference, and stocks of publications and of blank forms are not included within the definition of records as used in this Act. Reports of impaired physicians under Section 16.04 of the Medical Practice Act  1 or Section 23 of the Medical Practice Act of 1987  2 are not included within the definition of records as used in this Act.

“Born-digital electronic material” means electronic material created in digital form rather than converted from print or analog form to digital form.

“Digitized electronic material” means electronic material converted from print or analog form to digital form.

“Agency” means all parts, boards, and commissions of the executive branch of the State government, including, but not limited to, State colleges and universities and their governing boards and all departments established by the Civil Administrative Code of Illinois. 3

“Public Officer” or “public officers” means all officers of the executive branch of the State government, all officers created by the Civil Administrative Code of Illinois, and all other officers and heads, presidents, or chairmen of boards, commissions, and agencies of the State government.

“Commission” means the State Records Commission.

“Archivist” means the Secretary of State.