(a) Dispensing organization records must be maintained electronically for 3 years
and be available for inspection by the Department upon request. Required written records include, but are not limited to, the following:
(1) Operating procedures;
(2) Inventory records, policies, and procedures;
(3) Security records;
(4) Audit records;
(5) Staff training plans and completion documentation;
(6) Staffing plan; and
(7) Business records, including but not limited to:
(i) Assets and liabilities;
(ii) Monetary transactions;
(iii) Written or electronic accounts, including bank statements, journals, ledgers,
and supporting documents, agreements, checks, invoices, receipts, and vouchers; and
(iv) Any other financial accounts reasonably related to the dispensary operations.
(b) Storage and transfer of records. If a dispensary closes due to insolvency, revocation, bankruptcy, or for any other
reason, all records must be preserved at the expense of the dispensing organization
for at least 3 years in a form and location in Illinois acceptable to the Department. The dispensing organization shall keep the records longer if requested by the Department. The dispensing organization shall notify the Department of the location where the
dispensary records are stored or transferred.
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