To ensure the security of the vital statistics system, the Registrar shall:
(1) Take measures to deter the fraudulent use of vital records;
(2) Administer and maintain the security of personnel, physical environments, electronic
systems, and preservation methods;
(3) Perform data assurance and record matching activities to protect the confidentiality
and security of vital records and prevent their fraudulent use;
(4) Apply the responsibilities of this section to any authorized partner with access
to the vital statistics system;
(5) Authenticate each user of the vital statistics system or its components, and verify
that the user requires access based on the user's official duties;
(6) Authorize an authenticated user of the vital statistics system to access specific
components of the vital statistics systems necessary for the user's official roles
(7) Establish separation of duties between staff roles that may be susceptible to
fraud or misuse and routinely perform audits of staff work to identify fraud or misuse
within the vital statistics system;
(8) Require each authenticated and authorized user to maintain a specified level of
training related to security and provide a written acknowledgment of security policies,
procedures, and penalties;
(9) Validate data provided in reports submitted for registration through site visits
or with independent sources outside the registration system at a frequency specified
by the Registrar to maximize the integrity of collected data;
(10) Require each authenticated user to protect personally identifiable information
and adhere to protocols that provide for audits of use and protocols for breach identification
(11) Receive reports of death if the decedent was born in the District, or from the
U.S. Department of Defense or the U.S. Department of State if the decedent was a United
States citizen, a resident of the District, and the death occurred outside the United
(12) Provide secure workplace, storage, and technology environments with limited role-based
(13) Administer and maintain overt, covert, and forensic security measures for certifications,
verifications, and automated systems that are part of the vital statistics system.
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