Connecticut General Statutes Title 10A. State System of Higher Education § 10a-22n. Maintenance of school records

(a) A private career school shall maintain, preserve and protect, in a manner approved by the commissioner, or the commissioner's designee, all school records including, but not limited to: (1) Student or academic transcripts, including, in a separate file, a duplicate copy of the academic transcript of each student who graduated from such school, and a duplicate copy of the academic transcript of each student enrolled at such school that contains the student's name, address, program of study, length of such program of study, grade point average and courses completed; (2) attendance records or other indicators of student progress; (3) copies of individual enrollment agreements or contracts; (4) evidence of tuition payments; and (5) any other documentation as prescribed by the commissioner.

(b) The commissioner, or the commissioner's designee, may at any time during regular business or school hours, with or without notice, visit a private career school. During such visitation, the commissioner, or the commissioner's designee, may request an officer or director of the school to produce, and shall be provided with immediate access to, such records or information as are required to verify that the school continues to meet the conditions of authorization. If the commissioner determines that such private career school has not maintained, preserved or protected school records in accordance with this section, the commissioner may assess an administrative penalty on such private career school pursuant to section 10a-22i.

(c) If a school ceases to operate as a private career school, it shall (1) immediately transmit all student or academic transcripts, described in subdivision (1) of subsection (a) of this section, to the commissioner, and (2) keep the commissioner advised in writing as to the location and availability of all other student records or shall file all such other student records with the commissioner.

(d) The commissioner shall maintain all records, files and other documents associated with private career schools in a manner consistent with the mission and responsibilities of the Office of Higher Education.