Code of Federal Regulations Title 48. Federal Acquisition Regulations System 48.4.705-3 Acquisition and supply records

(a) Store requisitions for materials, supplies, equipment, and services:  Retain 2 years.

(b) Work orders for maintenance and other services:  Retain 4 years.

(c) Equipment records, consisting of equipment usage and status reports and equipment repair orders:  Retain 4 years.

(d) Expendable property records, reflecting accountability for the receipt and use of material in the performance of a contract:  Retain 4 years.

(e) Receiving and inspection report records, consisting of reports reflecting receipt and inspection of supplies, equipment, and materials:  Retain 4 years.

(f) Purchase order files for supplies, equipment, material, or services used in the performance of a contract;  supporting documentation and backup files including, but not limited to, invoices, and memoranda;  e.g., memoranda of negotiations showing the principal elements of subcontract price negotiations (see 52.244–2):  Retain 4 years.

(g) Production records of quality control, reliability, and inspection:  Retain 4 years.

(h) Property records (see FAR 45.101 and 52.245–1):  Retain 4 years.