Code of Federal Regulations Title 41. Public Contracts and Property Management § 41.301–74.3 What must we do to determine which conference expenditures result in the greatest advantage to the Government?

(a) Assure there is appropriate management oversight of the conference planning process;

(b) Always do cost comparisons of the size, scope, and location of the proposed conference;

(c) Determine if a Government facility is available at a cheaper rate than a commercial facility;

(d) Consider alternatives to a conference, e.g. teleconferencing;  and

(e) Maintain written documentation of the alternatives considered and the selection rationale used.