Code of Federal Regulations Title 41. Public Contracts and Property Management § 41.301–74.1 What policies must we follow in planning a conference?

(a) Minimize all conference costs, including administrative costs, conference attendees' travel costs, and conference attendees' time costs;

(b) Maximize the use of Government-owned or Government provided conference facilities as much as possible;

(c) Identify opportunities to reduce costs in selecting a particular conference location and facility (e.g., through the availability of lower rates during the off-season at a site with seasonal rates);  and

(d) Ensure that the conference planner or designee does not retain for personal use any promotional benefits or materials received from a travel service provider as a result of booking the conference (see §§ 301–53.2 and 301–53.3 of this chapter);  and

(e) Develop and establish internal policies to ensure these standards are met.