Code of Federal Regulations Title 41. Public Contracts and Property Management § 41.301–11.300 When is actual expense reimbursement warranted?

(a) Lodging and/or meals are procured at a prearranged place such as a hotel where a meeting, conference or training session is held;

(b) Costs have escalated because of special events (e.g., missile launching periods, sporting events, World's Fair, conventions, natural or manmade disasters);  lodging and meal expenses within prescribed allowances cannot be obtained nearby;  and costs to commute to/from the nearby location consume most or all of the savings achieved from occupying less expensive lodging;

(c) The TDY location is subject to a Presidentially–Declared Disaster and your agency has issued a blanket actual expense authorization for the location (see § 301–70.201);

(d) Because of mission requirements;  or

(e) Any other reason approved within your agency.