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Code of Federal Regulations Title 36. Parks, Forests, and Public Property § 36.1235.14 May agencies retain records for the conduct of regular agency business after they are eligible for transfer?

Current as of January 02, 2025 | Updated by Findlaw Staff

(a) Agencies may retain records longer than specified on a records disposition schedule only with written approval from NARA.

(b) If the agency determines that the records are needed for the conduct of regular business, the records officer must submit a request certifying continuing need to NARA, by mail at National Archives and Records Administration;  Office of the Chief Records Officer (AC);  8601 Adelphi Road;  College Park, MD 20740–6001, or by email at permanentrecords@nara.gov. This certification must:

(1) Include a comprehensive description and location of records to be retained;

(2) Cite the NARA–approved disposition authority;

(3) Describe the current business for which the records are required;

(4) Estimate the length of time the records will be needed (if no date is provided by the agency, approved certification requests will be effective for a maximum of five years);

(5) Explain why agency needs cannot be met by NARA reference services or copies of records deposited in the National Archives of the United States;  and

(6) If records are retained to enable routine public reference by the agency rather than NARA, cite the statutory authority authorizing this agency activity.

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Cite this article: FindLaw.com - Code of Federal Regulations Title 36. Parks, Forests, and Public Property § 36.1235.14 May agencies retain records for the conduct of regular agency business after they are eligible for transfer? - last updated January 02, 2025 | https://codes.findlaw.com/cfr/title-36-parks-forests-and-public-property/cfr-sect-36-1235-14/

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