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Code of Federal Regulations Title 36. Parks, Forests, and Public Property § 36.1226.20 How do agencies temporarily extend retention periods?

Current as of October 02, 2022 | Updated by FindLaw Staff

(a) Agencies must secure NARA written approval to retain records series or systems that are eligible for destruction under NARA–approved schedules except when:

(1) The agency has requested a change in the records schedule in accordance with § 1225.26 of this subchapter, in which case the agency is authorized to retain records eligible for destruction until the new SF 115 is approved;

(2) The records will be needed for less than one year;  or

(3) A court order requires retention of the records.

(b) To request an extension, agencies must send a letter to NARA, by mail at National Archives and Records Administration;  Office of the Chief Records Officer (AC);  8601 Adelphi Road;  College Park, MD 20740–6001, or by email at RM.Communications@nara.gov. Along with a justification, the request must include:

(1) A concise description of the records series for which the extension is requested.

(2) A citation to the agency records schedule or the GRS currently governing disposition of the records;

(3) A statement of the estimated period of time that the records will be required;  and

(4) For records in the agency's custody, a statement of the current and proposed physical location of the records.

(c) Agencies must ensure that records in records storage facilities are retained for the duration of the extension.

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Cite this article: FindLaw.com - Code of Federal Regulations Title 36. Parks, Forests, and Public Property § 36.1226.20 How do agencies temporarily extend retention periods? - last updated October 02, 2022 | https://codes.findlaw.com/cfr/title-36-parks-forests-and-public-property/cfr-sect-36-1226-20/

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