Code of Federal Regulations Title 23. Highways § 23.636.402 What types of information exchange may take place after the release of the RFP document?

Type of information exchange

When

Purpose

Parties involved

(a) Clarifications․․․․․․․․

After receipt of proposals

Used when award without discussions is contemplated. Used to clarify certain aspects of a proposal (resolve minor errors, clerical errors, obtain additional past performance information, etc.).

Any offeror whose proposal is not clear to the contracting agency.

(b) Communications․․․․․․․․

After receipt of proposals, prior to the establishment of the competitive range

Used to address issues which might prevent a proposal from being placed in the competitive range.

Only those offerors whose exclusion from, or inclusion in, the competitive range is uncertain. All offerors whose past performance information is the determining factor preventing them from being placed in the competitive range.

(c) Discussions (see Subpart E of this part)

After receipt of proposals and after the determination of the competitive range

Enhance contracting agency understanding of proposals and offerors understanding of scope of work. Facilitate the evaluation process.

Must be held with all offerors in the competitive range.