Code of Federal Regulations Title 22. Foreign Relations § 22.16.8 Agency review

(i) A request for agency review shall include a description of the act or condition which is the subject of the grievance;  its effect on the grievant;  any provision of law, regulation or agency policy which the grievant may believe was violated or misapplied;  copies of any correspondence under § 16.7(a), any documentary evidence readily available to the grievant on which the grievance rests;  the identity of individuals having knowledge of relevant facts;  and a statement of the remedial action requested.

(ii) The responsible official shall review the grievance on the basis of available documentary evidence, and, in that official's discretion, interview persons having knowledge of the facts. The agency review shall be completed and its decision dispatched within 90 days from the date of the initial written presentation of the grievance. The grievant shall be informed in writing of the findings of the responsible official and any proposed resolution of the grievance. The communication shall also include the time within which the grievant may file a grievance with the Grievance Board and the appropriate procedure to be followed in this respect.