North Carolina General Statutes Chapter 163A. Elections and Ethics Enforcement Act § 163A-1311. Certified list of executed absentee ballots;  distribution of list

(a) The county board of elections shall prepare, or cause to be prepared, a list in at least quadruplicate, of all absentee ballots returned to the county board of elections to be counted, which have been approved by the county board of elections, and which have been received as of 5:00 p.m. on the day before the election.  At the end of the list, the chair shall execute the following certificate under oath:

State of North Carolina

County of ______________

I, ______________, chair of the ____________ County board of elections, do hereby certify that the foregoing is a list of all executed absentee ballots to be voted in the election to be conducted on the ____________ day of ______________, ________, which have been approved by the county board of elections and which have been returned no later than 5:00 p.m. on the day before the election.  I certify that the chair, member, officer, or employee of the board of elections has not delivered ballots for absentee voting to any person other than the voter, by mail or by commercial courier service or in person, except as provided by law, and have not mailed or delivered ballots when the request for the ballot was received after the deadline provided by law.

This the ______ day of ______, ______

(Signature of chair of
county board of elections)

Sworn to and subscribed before me this ____________ day of ______, _____.

Witness my hand and official seal.

(Signature of officer
administering oath)
(Title of officer)”

(b) No later than 10:00 a.m. on election day, the county board of elections shall cause one copy of the list of executed absentee ballots, which may be a continuing countywide list or a separate list for each precinct, to be immediately (i) submitted electronically in a manner approved by the State Board or (ii) deposited as “first-class” mail to the State Board.  The board shall retain one copy in the board office for public inspection and the board shall cause two copies of the appropriate precinct list to be delivered to the chief judge of each precinct in the county.  The county board of elections shall be authorized to call upon the sheriff of the county to distribute the list to the precincts.  In addition the county board of elections shall, upon request, provide a copy of the complete list to the chair of each political party, recognized under the provisions of G.S. 163A-950 , represented in the county.

The chief judge shall post one copy of the list immediately in a conspicuous location in the voting place and retain one copy until all challenges of absentee ballots have been heard by the county board of elections.  Challenges shall be made to absentee ballots as provided in G.S. 163A-916 .

(c) After receipt of the list of absentee voters required by this section the chief judge shall call the name of each person recorded on the list and enter an “A” in the appropriate voting square on the voter's permanent registration record, or a similar entry on the computer list used at the polls.  If such person is already recorded as having voted in that election, the chief judge shall enter a challenge which shall be presented to the county board of elections for resolution by the board of elections prior to certification of results by the board.

(d) All lists required by this section shall be retained by the county board of elections for a period of 22 months after which they may then be destroyed.

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