Minnesota Statutes Data Practices (Ch. 13-13C) § 13.40. Library and historical data




Subdivision 1.Records subject to this chapter.  (a) For purposes of this section, “historical records repository” means an archives or manuscript repository operated by a government entity whose purpose is to collect and maintain data to further the history of a geographic or subject area.  The term does not include the state archives as defined in section 138.17, subdivision 1 , clause (5).

(b) Data collected, maintained, used, or disseminated by a library or historical records repository operated by a government entity shall be administered in accordance with the provisions of this chapter.

Subd. 2. Private data;  library borrowers.  (a) Except as provided in paragraph (b), the following data maintained by a library are private data on individuals and may not be disclosed for other than library purposes except pursuant to a court order:

(1) data that link a library patron's name with materials requested or borrowed by the patron or that link a patron's name with a specific subject about which the patron has requested information or materials;  or

(2) data in applications for borrower cards, other than the name of the borrower.

(b) A library may release reserved materials to a family member or other person who resides with a library patron and who is picking up the material on behalf of the patron.  A patron may request that reserved materials be released only to the patron.

Subd. 3. Nongovernmental data.  Data held in the custody of a historical records repository that were not originally created, received, maintained, or disseminated by a government entity are not government data.  These data are accessible to the public unless:

(1) the data are contributed by private persons under an agreement that restricts access, to the extent of any lawful limitation;  or

(2) access would significantly endanger the physical or organizational integrity of the data.





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