A. An Arizona historical records advisory board is established consisting of the director and at least six members appointed by the director. These members shall consist of recognized experts in the administration of government records, historical records or archives and shall be as broadly representative as possible of public and private archives, records offices and research institutions and organizations in this state.
B. Members appointed by the director pursuant to subsection A shall serve three year staggered terms beginning on July 1. If there is a vacancy, the director shall appoint another person to serve the remainder of the term. The director may appoint members to succeeding terms. The director may remove a member for good and sufficient cause.
C. The advisory board shall annually elect a chairperson and vice-chairperson from among its members at the first meeting of the fiscal year. The director shall serve as secretary of the advisory board and shall maintain the records of the advisory board.
D. The director shall call quarterly meetings and the director or chairperson may call other meetings as the director or chairperson deems necessary. A member of the advisory board may send a designee to be an observer at advisory board meetings. The designee may not vote directly or as a proxy.
E. The advisory board shall:
1. Serve as the central advisory body for historical records planning and for national historical publications and records commission funded projects developed and carried out in this state.
2. Serve as a coordinating body to facilitate cooperation among historical records repositories and other information agencies in this state and as a state-level review body for grant proposals as defined in the national historical publications and records commission guidelines.
F. The advisory board may:
1. Sponsor and publish surveys of the conditions and needs of historical records in this state.
2. Solicit or develop proposals for projects to be carried out in this state with national historical publications and records commission grants.
3. Review proposals by institutions in this state and make recommendations about these proposals to the national historical publications and records commission.
4. Develop, revise and submit to the national historical publications and records commission this state's priorities for historical records projects according to guidelines developed by the national historical publications and records commission.
5. Promote an understanding of the role and value of historical records.
6. Act in an advisory capacity to the state archives and other statewide archival or records agencies.
7. Review, through reports and otherwise, the operation and progress of projects in this state that are financed by national historical publications and records commission grants.
G. Members of the advisory board are not eligible to receive compensation but are eligible for reimbursement of expenses pursuant to title 38, chapter 4, article 2. 1
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